THE ENEMY WITHIN: WORK/PRODUCTIVITY/TASK PARALYSIS

At the start of each working day, we hope to maximise the day and time that we have allocated to work. Sometimes, however, we realise that we have been starring at our work for hours without lifting a finger on them or we do everything but what we originally set out to do for the day. For instance, we avoid work that needs to be done and convince ourselves that ‘variable productivity’ is good for us.
When these are happening, we are succumbing to workload/productivity paralysis. Productivity paralysis can be described as the inability to get started, maintain and/or finish work/task because of various reasons.
Most of the identified contributors to productivity paralysis can be grouped into two main categories: The ‘Lack’ , and the ‘Fear’ factors.
1. The ‘Lack’ Factors:
a. Lack of knowledge : deficiency in the required skillsets for certain task could be a key reason for the productivity paralysis. This often occurs when we take on new jobs or projects. It is therefore important that we engage in continuous professional development . Learning is a lifelong activity. No one should, therefore, feel embarrassed to ask for information or knowledge when necessary. Confucius said that “The man who asks a question is a fool for a minute, the man who does not ask is a fool for life.” If we try to avoid being a fool for a minute, we end up being a fool forever.
b. Lack of focus (distractions): The ‘busyness of life’ and the concept of ‘multi-tasking’ can sometimes be the enemy of production for many people. This is because they can make us ‘Jack of all trade, master of none’. Some other times, the productivity paralysis is the trigger that pushes us to the busyness or doing too many things at the same time.
The lack of focus and easy distraction can also be associated to some form of attention deficient conditions e.g., ADHD, ADD. Many people have ploughed through life not knowing that, rather than the notion of laziness, they actually have a plausible reason for the way they have related to completing tasks. ADHD and ADD have been shown to have lack of focus as one of their symptoms. If that is your case, rather than suffering in silence, you may be better off checking it out and getting it managed with qualified psychologist.
c. Lack of motivation: when we cannot see the ‘whys’ of the task, our brain/mind would always provide us alternatives which often appear more fun.
d. Lack of inspiration: this is when our mind is just blank. For writers, it is referred to as ‘writers’ block’. This may be our mind’s way of telling us that we need to reach out to resources outside of us.
e. Lack of clarity or understanding of the task: sometimes the productivity paralysis is caused by your not knowing what or how you were meant to do the task. When the task is ambiguous, a lot of time is wasted trying to make sense of what the task entails, consequently leading to not knowing where or how to start.
f. Lack of time management and sense of urgency (LastMinute.com). Not allocating appropriate time to a given task is an ingredient for productivity paralysis. Many people often pride themselves in ‘working best under pressure’. As good as that assertion sounds, your brain actually prefers you to plan and work in good time so that it will not need to produce the stress hormones such cortisol and adrenaline. These hormones are helpful on short time and emergency situations. If they are continuously produced for a long time, they become the ‘enemy within’. They break down our immune systems and so making us susceptible to infections and illness. They also can cause or worsen our mental health problems.
2. The ‘Fears’ Factors:
a. Fear of being judged by others (the imposter syndrome): We feel that we are not good enough and/or that we will be found out and disgraced. Our unhealthy instinctive way of circumventing the imposter syndrome is to avoid engaging with the task that will expose our deficiency.
b. Fear of failure: we judge ourselves as getting it wrong or doing a bad job. This can lead to either:
i. procrastination : feeling that the task ‘can wait’, ‘can be done later’. We wish to do the task when we are sure that we will do a very good job at it.
ii. perfectionism: we have an imagery level of excellence that the work needs to be, to be acceptable. Because we are not sure that we have hit the imaginary target, we keep reworking the task, hence it never gets finished.
Overcoming the Work Paralysis
1. Prioritise your work: Having a to-do-list is very important in managing work paralysis. This is because it helps you to have an overview of the tasks that you need to complete. Avoid the temptation of having a very long list; rule of the thumb is to work with list of 5 items at a time and master the act of working with 5 item-list. When you have completed the 5 items on your list, you create new 5 items. With time, you can progress to 10 items on your list.
2. Graded Tasks: When you have made your to-do-list, it is vital to organise the list using one of these three criteria:
a.from simple to complex,
b. from easy to difficult, or
c.from recent to later deadlines:
3. Focus on one thing at a time : It is important to note that the idea of ‘multi-tasking’ does not work well in times of work paralysis; it will often perpetuate the paralysis. When you are having work paralysis, it is vital that you focus on one thing at a time. Resist the lure of wishing to do many things at a time because you may end up not completing any of the tasks.
4. Schedule Breaks : The importance of breaks and care for your mental health cannot be over-emphasized. Brain exhaustion can easily contribute to the paralysis. Schedule (timed) breaks and do things that can stimulate your dopamine and endorphin into your body e.g., 10 to 15minutes outside/treadmill runs, power walks. Dopamine is identified as one of the main hormones for motivations.
5. Engage with an Expert Psychologist : If you have done the above and you are still not able to shake of the work paralysis, you may wish to engage an expert psychologist who can help you professionally to deal with it.
If you need professional assistance with work paralysis, please contact us at: dr.oby@fcc-clinics.com / www.fcc-clinics.com
Stay Safe and Psychologically Sound
Dr.Oby@FCC Clinics - Global Health









